Managing Approvals

If you have the Manage Approval Chains permission, you can view all pending approvals on all Approval Chains. Select the Manage Approvals section to see this list.

Note: To access this page, you need to have the Manage Approval Chains permission set.

Each item in the list contains a thumbnail of the content, Name, Date Submitted, Submitted By, Type and Approver.

It is possible to use the checkboxes on this page to select multiple items and then perform the following actions:

• Request a Proof (multi-item version).

• Approve all (optionally with the same comment).

• Reject all with the same comment.

Otherwise, select the Name of an individual item to view the details of the item, including:

• A preview of the ordered design.

• The order details.

• A Comment box with the option to Approve or Reject the order.

• A Request Proof button that allows you to download a summary of the ordered asset.

Note: The Request Proof button is not available for static items.

Note: You can use the proof option to provide details of the order to someone who does not have access to Brandgility.

The comment box must be used to provide a reason for rejecting an order. For example, if a user has accidentally ordered too many of the content item, it would be useful to add this comment alongside the Rejection, so the user can resubmit the order correctly.

If an order is rejected, the user who ordered it is notified by email and the status of the order is set to Rejected on their Order History and will not be sent to the selected partner.